With the following data protection declaration I would like to inform you about the types of your personal data (hereinafter also referred to as "data") that I process, for which purposes, and to what extent. The data protection declaration applies to all processing of personal data carried out by me, both in the context of the provision of my services and on my websites, in mobile applications, and within external online presences, e.g. my social media profiles (hereinafter collectively referred to as the "online offer").
Last update: January 19, 2022
Responsible
Lisa Hehnke
10717 Berlin
Email: lisa@dataplanes.org
Types of data processed
- Inventory data.
- Contact details.
- Content data.
- Contract data.
- Payment details.
- Usage data.
- Meta/communication data.
Categories of affected persons
- Interested parties.
- Communication partners.
- Users.
- Business and contractual partners.
Processing purposes
- Provision of contractual services and customer service.
- Contact requests and communication.
- Office and organizational procedures.
- Managing and responding to inquiries.
- Feedback.
- Marketing.
- Provision of my online offer and user-friendliness.
Relevant legal bases
The following is an overview of the legal basis of the GDPR on the basis of which I process personal data. Please note that in addition to the provisions of the GDPR, national data protection regulations may apply in your or our country of residence or domicile. If, in addition, more specific legal bases are relevant in individual cases, I will inform you of these in the data protection declaration.
- Consent (Art. 6 para. 1 p. 1 lit. a. GDPR): The data subject has given their consent to the processing of personal data concerning them for a specific purpose or purposes.
- Contract performance and pre-contractual requests (Art. 6 para. 1 p. 1 lit. b. GDPR): Processing is necessary for the performance of a contract to which the data subject is a party or for the performance of pre-contractual measures taken at the data subject's request.
- Legal obligation (Art. 6 para. 1 p. 1 lit. c. GDPR): Processing is necessary for compliance with a legal obligation to which the controller is subject.
- Legitimate interests (Art. 6 para. 1 p. 1 lit. f. GDPR): Processing is necessary to protect the legitimate interests of the controller or a third party, unless such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require the protection of personal data.
In addition to the data protection regulations of the General Data Protection Regulation, national regulations on data protection apply in Germany. These include, in particular, the Act on Protection against Misuse of Personal Data in Data Processing (Federal Data Protection Act - BDSG). In particular, the BDSG contains special regulations on the right to information, the right to erasure, the right to object, the processing of special categories of personal data, processing for other purposes and transmission, as well as automated
decision-making in individual cases, including profiling. Furthermore, it regulates data processing for employment purposes (Section 26 BDSG), in particular with regard to the establishment, implementation or termination of employment relationships as well as the consent of employees. Furthermore, state data protection laws of the individual federal states may apply.
Security measures
I take appropriate technical and organizational measures to ensure a level of protection appropriate to the risk in accordance with the legal requirements, taking into account the state of the art, the implementation costs and the nature, scope, circumstances, and purposes of the processing as well as the different probabilities of occurrence and the extent of the threat to the rights and freedoms of natural persons.
The measures include, in particular, safeguarding the confidentiality, integrity and availability of data by controlling physical and electronic access to the data as well as the access, input, transfer, safeguarding of availability and its separation. Furthermore, I have established procedures to ensure the exercise of data subjects' rights, the deletion of data, and responses to data compromise. In addition, I take the protection of personal data into account when developing or selecting hardware, software, and processes according to the principle of data protection.
SSL encryption (https): To protect your data transmitted via my online offer, I use SSL encryption. You can recognize such encrypted connections by the prefix https:// in the address bar of your browser.
Data processing in third countries
If I process data in a third country (i.e., outside the European Union (EU), the European Economic Area (EEA)) or the processing takes place in the context of the use of third-party services or the disclosure or transfer of data to other persons, entities or companies, this will only be done in accordance with the legal requirements.
Subject to express consent or contractually or legally required transfer, I only process or
have data processed in third countries with a recognized level of data protection, contractual obligation through so-called standard protection clauses of the EU Commission, in the presence of certifications or binding internal data protection regulations (Art. 44 to 49 GDPR, information page of the EU Commission:
https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protectio
n_en).
Data deletion
Data processed by me will be deleted in accordance with the legal requirements as soon as the consents permitted for processing are revoked or other permissions cease to apply (e.g. if the purpose of processing this data has ceased to apply or it is not required for the purpose).
If the data are not deleted because they are required for other and legally permissible
purposes, their processing will be limited to these purposes. I.e., the datawill be blocked and not processed for other purposes. This applies, for example, to datathat must be retained for reasons of commercial or tax law or whose storage is necessaryfor the assertion, exercise or defense of legal claims or for the protection of the rights ofanother natural person or legal entity.
My privacy notices may also contain further information on the retention and deletion of data, which will take precedence for the respective processing operations.
Cookie usage
Cookies are small text files or other memory tags that store information on end devices and read information from the end devices. E.g. to store the login status in a user account, a shopping cart content in an e-shop, the accessed content or used functions of an online offer.
Cookies may further be used for various purposes, e.g. for purposes of functionality, security and comfort of online offers as well as the creation of analyses of visitor flows.
Consent notices: I use cookies in accordance with the law. Therefore, I obtain prior consent from users, except when it is not required by law. In particular, consent is not required if the storage and reading of information, including cookies, is absolutely necessary in order to provide the user with a telemedia service (i.e., my online offering) expressly requested by the user. The revocable consent is clearly communicated to the users and contains the information about the respective cookie use.
Notes on legal bases under data protection law: The legal basis under data protection law on which I process users' personal data using cookies depends on whether I ask users for consent. If users consent, the legal basis for processing their data is their declared consent. Otherwise, the data processed with the help of cookies is processed on the basis of my legitimate interests (e.g. in a business operation of our online offer and improvement of its usability) or, if this is done in the context of the fulfillment of our contractual obligations, if the use of cookies is necessary to fulfill our contractual obligations. I explain the purposes
for which I process the cookies in the course of this privacy policy or as part of my consent and processing procedures.
Storage duration: In terms of storage duration, the following types of cookies are distinguished:
- Temporary cookies (also: session cookies): Temporary cookies are deleted at the latest after a user has left an online offer and closed his end device (e.g. browser or mobile application).
- Permanent cookies: Permanent cookies remain stored even after the end device is closed. For example, the login status can be saved or preferred content can be displayed directly when the user visits a website again. Likewise, user data collected with the help of cookies can be used for reach measurement. Unless I provide users with explicit information about the type and storage duration of cookies (e.g., as part of obtaining consent), users should assume that cookies are permanent and that the storage period can be up to two years.
General information on revocation and objection (opt-out): Users can revoke the consent they have given at any time and also object to processing in accordance with the legal requirements in Art. 21 DSGVO (further information on objection is provided as part of this privacy policy). Users can also declare their objection using the settings of their browser.
Business services
I process data of my contractual and business partners, e.g. customers and interested parties (collectively referred to as "contractual partners") in the context of contractual and comparable legal relationships as well as related measures and in the context of communication with contractual partners (or pre-contractual), e.g. to answer inquiries.
I process this data in order to fulfill my contractual obligations. This includes, in particular, the obligations to provide the agreed services, any update obligations and remedies in the event of warranty and other service disruptions. In addition, I process the data in order to protect my rights and for the purpose of the administrative tasks associated with these duties as well as the company organization. In addition, I process the data on the basis of my legitimate interests in proper and business management as well as security measures to protect my contractual partners and our business operations from misuse, endangerment of their data, secrets, information and rights (e.g. for the involvement of telecommunications, transport and other auxiliary services as well as subcontractors, banks, tax and legal advisors, payment service providers or tax authorities). Within the framework of applicable law, I only disclose the data of contractual partners to third parties to the extent that this is necessary for the aforementioned purposes or to fulfill legal obligations. Contractual partners will be informed about further forms of processing, e.g. for marketing purposes, within the scope of this data protection declaration.
I inform the contractual partners which data are required for the aforementioned purposes before or in the course of data collection, e.g. in online forms, by means of special marking (e.g. colors), highlighted text (e.g. italic), symbols (e.g. asterisks or similar), or in person.
I delete the data after the expiry of legal warranty and comparable obligations, i.e., in principle after 4 years, unless the data is stored in a customer account, e.g., as long as it must be retained for legal archiving reasons (e.g., for tax purposes usually 10 years).
Insofar as I use third-party providers or platforms to provide my services, the terms and conditions and data protection notices of the respective third-party providers or platforms shall apply in the relationship between the users and the providers.
Project and development services
I process the data of my customers and clients (hereinafter uniformly referred to as "customers") in order to enable them to select, purchase or commission the selected services or works and related activities as well as their payment and provision or execution or performance.
The required information is identified as such in the context of the order, purchase order or comparable contract conclusion and includes the information required for the provision of services and billing as well as contact information in order to be able to hold any consultations. Insofar as I obtain access to information of the end customers, employees or other persons, I process this in accordance with the legal and contractual
requirements.
- Types of data processed: inventory data (e.g. names, addresses); payment data (e.g. bank details, invoices, payment history); contact data (e.g. e-mail, telephone numbers); contract data (e.g. subject matter of contract, term, customer category).
- Affected persons: interested parties; business and contractual partners.
- Purposes of processing: provision of contractual services and customer service; contact requests and communication; office and organizational procedures; management and response to requests.
- Legal basis: Contract fulfillment and pre-contractual requests (Art. 6 para. 1 p. 1 lit. b. GDPR); Legal obligation (Art. 6 para. 1 p. 1 lit. c. GDPR); Legitimate interests (Art. 6 para. 1 p. 1 lit. f. GDPR).
Provision of the online offer and web hosting
In order to provide mr online offer securely and efficiently, I use the services of one or more web hosting providers from whose servers (or servers managed by them) the online offer can be accessed. For these purposes, I may use infrastructure and platform services, computing capacity, storage space and database services, as well as security services and technical maintenance services.
The data processed as part of the provision of the hosting offer may include all information relating to the users of our online offer, which is generated as part of the use and communication. This regularly includes the IP address, which is necessary to be able to deliver the contents of online offers to browsers, and all entries made within my online offer or from websites.
- Types of data processed: content data (e.g. entries in online forms); usage data (e.g. websites visited, interest in content, access times); meta/communication data (e.g. device information, IP addresses).
- Data subjects: users (e.g., website visitors, users of online services).
- Purposes of processing: provision of our online offer and user-friendliness.
- Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f. GDPR).
Further guidance on processing operations, procedures and services:
- Email dispatch and hosting: The web hosting services I use also include the dispatch, receipt and storage of emails. For these purposes, the addresses of the recipients and senders as well as further information regarding the email dispatch (e.g. the providers involved) and the contents of the respective emails are
processed. The aforementioned data may also be processed for SPAM detection purposes. Please note that emails are generally not sent encrypted on the internet. As a rule, emails are encrypted in transit, but (unless a so-called "encryption certificate" is used) they are not encrypted. We can therefore not assume any responsibility for the transmissionpath of the e-ails between the sender and the reception on server.
- Collection of access data and log files: My web hosting provider may collect data on each access to the server (so-called server log files). The server log files may include the address and name of the web pages and files accessed, the date and time of access, the volume of data transferred, the notification of successful access, the browser type and version, the user's operating system, the referrer URL (the previously visited page) and, as a rule, IP addresses and the requesting provider. The server log files may be used on the one hand for security purposes, e.g. to prevent server overload (especially in the event of abusive attacks, so-called DDoS attacks) and on the other hand to ensure the utilization of the servers and
their stability.
Blogs and publication media
I use blogs or comparable means of online communication and publication (hereinafter "publication medium"). Readers' data is processed for the purposes of the publication medium only to the extent necessary for its presentation and communication between authors and readers or for security reasons. For the rest, I refer to the information on the processing of visitors to our publication medium within the scope of this data protection notice.
- Types of data processed: inventory data (e.g. names, addresses); contact data (e.g. email, telephone numbers); content data (e.g. entries in online forms); usage data (e.g. websites visited, interest in content, access times); meta/communication data (e.g. device information, IP addresses).
- Data subjects: users (e.g., website visitors, users of online services).
- Purposes of processing: provision of contractual services and customer service; feedback (e.g. collecting feedback via online form).
- Legal basis: Contract fulfillment and pre-contractual requests (Art. 6 para. 1 p. 1 lit. b. GDPR); Legitimate interests (Art. 6 para. 1 p. 1 lit. f. GDPR).
Contact and request management
When contacting me (e.g. by contact form, email, telephone or via social media) as well as in the context of existing user and business relationships, the information of the inquiring persons is processed to the extent necessary to respond to the contact requests and any requested measures.
Replying to contact inquiries as well as the administration of contact and inquiry data in the context of contractual or pre-contractual relationships is carried out to fulfill my contractual obligations or to answer (pre)contractual inquiries and otherwise on the basis of legitimate interests in answering inquiries and maintaining user or business relationships.
- Types of data processed: inventory data (e.g. names, addresses); contact data (e.g. email, telephone numbers); content data (e.g. entries in online forms).
- Affected persons: communication partners.
- Purposes of processing: contact requests and communication; provision of contractual services and customer service.
- Legal basis: Contract fulfillment and pre-contractual requests (Art. 6 para. 1 p. 1 lit. b. GDPR); Legitimate interests (Art. 6 para. 1 p. 1 lit. f. GDPR); Legal obligation (Art. 6 para. 1 p. 1 lit. c. GDPR).
Further guidance on processing operations, procedures and services:
- Contact form: If users contact me via my contact form, email or other communication channels, I process the data communicated to me in this context for the purpose of processing the communicated request. For this purpose, I process personal data in the context of pre-contractual and contractual business relationships, insofar as this is necessary for their fulfillment, and otherwise on the basis of my legitimate interests as well as the interests of the communication partners in responding to the concerns and my statutory retention obligations.
Presence in social networks (social media)
I maintain online presences within social networks and process user data in this context in order to communicate with users active there or to offer information about me.
I would like to point out that user data may be processed outside the European Union. This may result in risks for the users because, for example, the enforcement of the users' rights could be made more difficult.
Furthermore, user data is usually processed within social networks for market research and advertising purposes. For example, usage profiles can be created based on the usage behavior and resulting interests of the users. The usage profiles can in turn be used, for example, to place advertisements within and outside the networks that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the users' computers, in which the usage behavior and interests of the users are stored. Furthermore, data independent of the devices used by the users may also be stored in the usage profiles (especially if the users are members of the respective platforms and are logged in to them).
For a detailed presentation of the respective forms of processing and the options to object (opt-out), I refer to the privacy statements and information provided by the operators of the respective networks.
In the case of requests for information and the assertion of data subject rights, I would also like to point out that these can be asserted most effectively with the providers. Only the providers have access to the users' data and can take appropriate measures and provide information directly.
- Types of data processed: contact data (e.g. e-mail, telephone numbers); content data (e.g. entries in online forms); usage data (e.g. websites visited, interest in content, access times); meta/communication data (e.g.
Device information, IP addresses).
- Data subjects: users (e.g., website visitors, users of online services).
- Purposes of processing: contact requests and communication; feedback (e.g. collecting feedback via online form); marketing.
- Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f. GDPR).
Further guidance on processing operations, procedures and services:
- LinkedIn: social network; service provider: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland; website: https://www.linkedin.com; privacy policy: https://www.linkedin.com/legal/privacy-policy; standard contractual clauses (ensuring level of data protection for processing in third countries): https://legal.linkedin.com/dpa; opt-out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out; Order processing contract: https://legal.linkedin.com/dpa.
- Twitter: social network; service provider: Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2 D02 AX07, Ireland; parent company: Twitter Inc, Market 1355Street, Suite San900, Francisco, CA USA94103,;Privacy Policy: https://twitter.com/privacy, (Settings: https://twitter.com/personalization).
Plugins and embedded functions and content
I integrate functional and content elements into my online offer that are obtained from the servers of their respective providers (hereinafter referred to as "third-party providers"). These can be, for example, graphics, videos or city maps (hereinafter uniformly referred to as "content").
The integration always requires that the third-party providers of this content process the IP address of the user, since without the IP address they could not send the content to their browser. The IP address is thus required for the display of this content or function. I strive to use only such content whose respective providers use the IP address only for the delivery of the content. Third-party providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to analyze information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may contain, among other things, technical information about the browser and operating system, referring websites, time of visit and other information about the use of our online offer as well as be linked to such information from other sources.
Notes on legal bases: If I ask users for their consent to use third-party providers, the legal basis for processing data is consent. Otherwise, users' data is processed on the basis of my legitimate interests (i.e. interest in efficient, economical and recipient-friendly services). In this context, I would also like to refer you to the information on the use of cookies in this privacy policy.
- Types of data processed: usage data (e.g. web pages visited, interest in content, access times); meta/communication data (e.g. device information, IP addresses).
- Data subjects: users (e.g., website visitors, users of online services).
- Purposes of processing: provision of our online offer and user-friendliness; provision of contractual services and customer service.
- Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f. GDPR).
Further guidance on processing operations, procedures and services:
- Font Awesome: Representation of fonts and symbols; service provider: Fonticons, Inc. ,6 Porter Road Apartment 3R, Cambridge, MA 02140, USA; Website: https://fontawesome.com/; Privacy Policy: https://fontawesome.com/privacy.
- Google Fonts: I integrate the fonts ("Google Fonts") of the provider Google, whereby the user's data is used solely for the purpose of displaying the fonts in the user's browser. The integration takes place on the basis of my legitimate interests in a technically secure, maintenance-free and efficient use of fonts, their uniform display, and taking into account possible restrictions under licensing law for their integration; service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; website: https://fonts.google.com/; privacy policy: https://policies.google.com/privacy.
GDPR data protection rights
As a data subject, you are entitled to various rights under the GDPR, which arise in particular from Art. 15 to 21 GDPR:
- Right to object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions. If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling, insofar as it is related to such direct marketing.
- Right of revocation for consents: You have the right to revoke any consent you have given at any time.
- Right of access: You have the right to request confirmation as to whether data in question is being processed and to obtain information about this data, as well as further information and a copy of the data in accordance with the legal requirements.
- Right to rectification: In accordance with the law, you have the right to request that data I hold about you is completed or that inaccurate data I hold about you is rectified.
- Right to erasure and restriction of processing: You have the right, in accordance with the law, to request that data I hold about you is deleted immediately or, alternatively, to request restriction of the processing of the data in accordance with the law.
- Right to data portability: You have the right to receive data I hold about you that you have provided to me in a structured, common, and machine-readable format in accordance with the legal requirements, or to request that it be transferred to another controller.
You may exercise your rights of access, rectification, cancellation and opposition by contacting me. Please
note that I may ask you to verify your identity before responding to such requests. If you make a request, I will try our best to respond to you as soon as possible.
You have the right to complain to a Data Protection Authority about my collection and use of your personal
Data. If you are in the European Economic Area (EEA), please contact your local data protection authority in the EEA for more information.
Modifications and updates of the privacy policy
I may update my privacy policy from time to time. I will notify you of any changes by posting the new
privacy statement on this page.
You are advised to review this Privacy Policy periodically for any changes. Changes to this privacy statement
are effective when they are posted on this page.
If I provide addresses and contact information of companies and organizations in this privacy statement, please note that the addresses may change over time and please check the information before contacting me.
Credits
Translated from https://datenschutz-generator.de/. Additional paragraphs adapted from TermsFeed.
© 2024 Lisa Hehnke | CC BY-SA 4.0